Payroll & Benefits Specialist

Job Title:

Payroll & Benefits Specialist (Part-Time Hourly)

Department:

Human Resources

Position Type:

Part-time/Hourly

Reports To:

Business Administrator

Location:

Remote – in state

Principal Function:

The Payroll & Benefits Specialist serves as a vital member of the Operations team, ensuring accuracy, compliance, and care in all aspects of payroll and employee benefits administration. This role combines technical expertise with a heart for service, providing confidential, timely, and compassionate support to our staff while stewarding church resources with excellence.

Job Description

 

RESPONSIBILITIES

Payroll Administration

* Prepare and process semi-monthly payroll for all church employees, ensuring accuracy, compliance, and timeliness.
* Maintain payroll records, deductions, and adjustments in ADP (or current payroll system).
* Ensure compliance with federal, state, and local wage/hour laws, including Department of Labor (FLSA) guidelines.
* Provide payroll reports and analysis as needed for Finance and HR leadership.

 

Benefits Administration

* Serve as primary contact for benefits programs (medical, dental, vision, retirement, life insurance, disability, etc.).
* Assist employees with enrollment, changes, and questions regarding benefits.
* Partner with vendors (e.g., Guidestone, insurance carriers) to resolve issues and ensure accurate benefit records.
* Oversee annual open enrollment, coordinating communication and system updates.
* Track eligibility, coverage, and changes for new hires, terminations, and life events.

Compliance & Reporting

* Ensure accuracy in tax filings, W-2s, 1095-Cs, and other payroll/benefit compliance documents.
* Maintain up-to-date knowledge of employment, payroll, and benefits regulations.
* Support HR and Finance audits, providing payroll/benefit documentation as requested.

Employee Service & Communication

* Provide prompt, confidential, and clear support to staff regarding pay, benefits, and leave policies.
* Communicate benefit options and payroll processes in ways that are clear, compassionate, and aligned with PCBC values.
* Assist with onboarding new employees and exiting staff transitions regarding benefits and payroll.

 

 QUALIFICATIONS & ROLE REQUIREMENTS

* Bachelor’s degree in Accounting, Human Resources, or related field preferred.
* 3+ years of payroll and benefits experience, preferably in a nonprofit or church environment.
* Strong knowledge of payroll systems (ADP preferred) and benefits administration.
* Demonstrated understanding of compliance requirements (FLSA, ACA, HIPAA, ERISA, etc.).
* High attention to detail, accuracy, and confidentiality.
* Excellent communication and interpersonal skills, with a heart for ministry service.
* Ability to manage multiple priorities with professionalism and grace.

 

SPIRITUAL REQUIREMENTS

* Be a believer in Jesus Christ and committed to a lifestyle of following and knowing Him.
* Be a worshiper of the Living God, determined to worship Him in spirit and truth.
* Be actively involved in ongoing discipleship for spiritual growth and encourage others to do the same.
* Be committed to the mission of the church to help people follow Jesus and take the gospel to all the earth.
* Uphold integrity and honor in all aspects of life, both within and outside the church.
* Strive for excellence in all tasks, contributing to the church’s mission and values.