Marketing & Advancement Coordinator

Title: Marketing and Advancement Coordinator

Reports to: Director of Advancement  

Summary

An employee at Northside Christian School is responsible for fulfilling their specific duties in a way that supports the academic, spiritual, and personal development of students. The employee integrates a biblical worldview into all areas of their role, fosters a Christ-centered culture, and partners with families to support student growth. All positions require a commitment to excellence, a heart for discipleship, and a dedication to the mission of Northside. The Marketing & Advancement Coordinator will support the Development Office in executing marketing initiatives, managing brand presence, and producing high-quality events that reflect the mission and excellence of Northside Christian School. This role requires strong organizational ability, marketing proficiency, and the capacity to execute detailed event logistics while maintaining a gracious, service-oriented posture with families, vendors, employees, and donors.

Schedule

This position follows the school calendar, including required meetings, professional development days, and school events.

1. Typical hours of Monday through Friday; 7:30am to 4:00pm; summer hours are Monday through Thursday from 9:00am to 2:00pm.

2. Required to work all in-service days and abide by PTO Blackout dates set each year

3. Required to attend events outside of normal school hours on occasion

4. Position specific schedules will be determined by the Supervisor and Director of HR

Mission Alignment

Employees of Northside Christian School are expected to support and uphold the mission of the school by demonstrating Christ-like character, maintaining high professional standards, and actively contributing to a Christ-centered educational environment.

Essential Responsibilities

Administrative & Operational Support

1. Provide administrative support to the Director of Advancement

2. Answer phone calls, respond to emails, and interact with donors/families in a professional and courteous manner

3. Manage calendars, schedule meetings, and coordinate appointments

4. Prepare correspondence, reports, presentations, forms, and other documents

5. Maintain organized filing systems, both electronic and paper

6. Enter, update, and maintain accurate records and databases

7. Assist with purchasing, expense tracking, invoices, and budget documentation as assigned

8. Coordinate meetings, events, and special projects

9. Maintain confidentiality of sensitive information

10. Assist with data collection and reporting

11. Communicate effectively with employees, vendors, parents, customers, or other stakeholders as appropriate

12. Support proposal writing and sponsorship materials

13. Maintain organized event documentation and reporting

14. Assist with Raiser’s Edge (or comparable CRM) data entry and reporting as needed

Marketing & Communications

1. Support development and execution of marketing campaigns across digital, print, and social platforms

2. Manage social media calendars, content scheduling, and engagement monitoring

3. Draft,  edit, and send newsletters, social media posts, promotional materials, and event communications

4. Assist with email marketing campaigns and database segmentation

5. Maintain digital asset libraries and promotional materials

6. Ensure brand consistency across all marketing efforts

7. Assist in content creation including photography coordination and basic graphic support

Event Planning & Execution

1. Coordinate and execute school-wide and development events (gala, donor dinners, community events, campus ceremonies, etc.)

2. Develop event timelines, floor plans, and run-of-show schedules

3. Serve as point of contact for vendors including catering, AV, rentals, décor, entertainment, and venues

4. Oversee event logistics from planning through breakdown

5. Manage event budgets and vendor contracts

6. Coordinate staff and volunteer assignments to ensure seamless execution

7. Support auction software and event technology coordination (e.g., Qtego or similar platforms)

Administrative & Operational Support

1. Track event budgets and expenses

2. Support proposal writing and sponsorship materials

3. Maintain organized event documentation and reporting

4. Assist with Raiser’s Edge (or comparable CRM) data entry and reporting as needed

Faith Integration & Spiritual Leadership

As NCS is a ministry, employees are expected to intentionally integrate their faith while modeling Christ-like character in all aspects of life in and out of school.

Spiritual Formation of Students

1. Be willing to lead students in prayer, devotions, and age-appropriate biblical discussions.

2. Encourage students to develop a personal relationship with Jesus Christ.

3. Foster spiritual growth by modeling humility, grace, accountability, and servant leadership.

Christian Role Modeling

1. Demonstrate Christ-like attitudes, speech, and actions in interactions with students, families, and colleagues.

2. Maintain a lifestyle that reflects biblical values consistent with the school’s doctrinal statement and mission.

3. Be willing to provide mentorship and encouragement to students in spiritual matters.

Partnership in the School’s Ministry

1. Support the mission of the school by participating in chapel services, spiritual emphasis activities, and community fellowship when applicable.

2. Collaborate with colleagues to cultivate a Christ-centered school culture.

3. Encourage students to use their gifts and abilities for service to others and for God.

Qualifications

1. Bachelor’s degree preferred.

2. Previous experience preferred.

3. Experience in Christian education is highly valued.

4. A clear testimony of faith in Jesus Christ.

5. Commitment to living a life consistent with biblical principles.

6. Agreement with the school’s doctrinal statement.

7. In person attendance and active participation in a local Bible believing church.

Skills and Competencies

1. Effective communication and interpersonal abilities

2. Ability to integrate faith

3. Organizational and time management skills

4. Ability to collaborate with colleagues 

Physical Requirements

1. Ability to stand and move throughout the campus for extended periods.

2. Ability to lift up to approximately 25 pounds.