Administrative Assistant II – Youth & Young Adult, Catechesis & Evangelization

Diocese of Tucson
Department of Youth & Young Adult and Department of Catechesis and Evangelization
Job Description
 
Job Title: Administrative Assistant II              Status:  Full time

Exemption Status: Non-Exempt                    Salary Grade:  23     

Department/Location: Diocese of Tucson, Department of Youth & Young Adult and Department of Catechesis and Evangelization / Tucson, AZ

Primary Function:  Under the direction of the Director of the Departments of Youth & Young Adult and the Director of Catechesis and Evangelization is responsible for working independently in providing a wide variety of administrative support activities in the departments of both Vocations and Youth Ministries. The individual is also responsible for providing leadership and for working independently on a variety of administrative projects as assigned.   The Employee shall be a minister of the Gospel and Catholic Teaching both behaviorally while at work and in his/her personal life, “…Live in a manner worthy of the call you have received.” (Eph. 4:1)
          
Essential Duties and Responsibilities:
* Support the pastoral and spiritual mission of the Diocese and the Catholic Church  

* Shall abide by Catholic principles in the employee’s professional and private life and shall govern his/her professional and private life in strict accordance with Catholic morals and principles to demonstrate complete adherence to Catholic moral strictures.
* Foster communication and work collaboratively with Priests, diocesan employees, parish employees and volunteers; provide assistance as necessary.
* Display personal initiative, coordinate, facilitate, manage, and organize with timeliness and accuracy, supporting the pastoral and administrative responsibilities of the departments of Youth & Young Adult and Catechesis and Evangelization.
* Receive and handle in a professional manner incoming mail, calls and visitors, screen, and handle requests for information.  
* Prioritize, coordinate and schedule calendar requests; maintain and ensure accuracy of the calendar; coordinate meetings and other functions.
* Provide secretarial support as required, including composing and typing of correspondence.
* Manage, maintain, and update the online pages for the departments of Youth & Young Adult and Catechesis and Evangelization.
* Manage and maintain files and records as necessary for the departments of Youth & Young Adult and Catechesis and Evangelization.
* Monitor expenses, process check requests and invoices for payment as required.
* Plan, organize, and execute events for the departments of Youth & Young Adult and Catechesis and Evangelization.
* Work independently as a lead person and be proactive in providing administrative support as requested.
* Works collaboratively in a positive, friendly, and professional manner with all employees and with others served.    
* Maintain and respect the privacy of the people supported.   
* Perform other duties as assigned.

 
Physical/Mental Requirements:  Requires coordination and manual dexterity, normal mental and visual ability; ability to lift as required in a normal office environment. 

Required Activities: Walking; sitting; standing; stooping; reaching talking; handling; hearing; carrying; and keyboarding.

Basic Qualifications:
* Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic Church; be in full communion with the Church.
* Excellent communications kills, both verbal and written; excellent human relations and interpersonal skills.
* Exercise courtesy to fellow employees, parishioners, and the public
* Must be a self-starter; well organized; perform multiple tasks simultaneously and work with a sense of urgency.
* Ability to maintain confidentiality.
* Ability to work collaboratively in a team environment; punctuality is always a must; ability to travel locally as required; weekend and evening work may be required.
* Be able to type 50 WPM and be proficient with a 10-key calculator.
* Proficiency in computer technology to include word-processing Word for Windows, and Excel; be able to mail merge excel reports, queries, and text documents.  
* Professional bearing; clean and neat personal appearance 
* Ability to successfully pass a background, criminal history, and credit history check.

Education and Experience:
* Bachelor’s degree in business or public administration from an accredited institution or equivalent experience
* Two to five years’ experience in a high activity environment as a secretary or administrative assistant or equivalent 

Other/Preferred Skills:
* Bi-lingual (Spanish/English) preferred.

Covenants of Employment:
The Diocese of Tucson is a Roman Catholic religious organization and that all employees are expected to respect and conduct themselves in accordance with the values, teachings, and morals of the Roman Catholic Church and by Arizona state law.  Under the “Zero Tolerance Policy”, no one will be knowingly assigned or retained to serve in the Diocese when that person is determined to have engaged in the abuse of a minor or to have violated boundaries in dealing with minors.