ADMINISTRATIVE ASSISTANT, CONGREGATIONAL CAR

 

 

a Christ-centered church committed to 

live by FAITH, be a voice of HOPE, and be known by LOVE

 

 

Job Position – Administrative Assistant, Congregational Care

(Position Description – full-time, hourly, non-exempt, administrative, and at-will)

Location – Oklahoma City

 

General Scope of Position

Provide administrative assistance to the Congregational Care ministry at Crossings Community Church (Crossings or CCC) 40 hours/week (Monday – Friday), with flexibility to assist at other times as Ministry or Church needs require.

 

Organizational Relationships

Reports to Crossings Community Church (CCC or Crossings) Pastor, Congregational Care and will work collaboratively and interact regularly with various members, Congregational Care team, vendors, CCC staff and volunteers across the various departments and ministries, venues, and locations, as well with partners of Crossings to accomplish the goals and mission of Crossings’ and the Congregational Care Ministry.

 

Responsibilities/Duties  

* Answering phones, which often requires a listening ear and a comfort-zone of praying with people in need.
* Handling initial intake calls for brides interested in having their wedding in the Crossings Chapel.
* Consistently update the hospital list/schedule for the visiting pastor.
* Email the hospital schedule out twice daily to insure the most accurate information.
* Assisting the Care staff in preparation and hosting of funerals and funeral meals.
* Make initial calls to members for surgeries or if in the hospital.
* Work with pastors to organize and execute various levels of bereavement follow-up (within an already developed system).
* Assist Flower Ministry Coordinators each week; order weekly flowers for arranging; select flower ministry recipients and share with the coordinator. 
* Organize and initiate work projects with volunteers for members who need the Helping Hands Team.
* Attend weekly departmental meetings/monthly general staff meetings.
* Assist in maintaining the highest possible ministry standards and professional ethics in accordance with the goals, Purpose Statement, and Core Values of Crossings Community Church 
* Support the leadership of CCC, contributing to the spirit of unity among the staff and congregation
* Represent Crossings in civic and ministry-related efforts as approved or requested
* Perform any other duties or tasks to accomplish responsibilities associated with this position or as may be needed or assigned to fulfill the needs, mission and goals of Crossings’ ministries 

Knowledge, Skills, and Abilities

* Exhibit a passion to walk with people in their faith development.
* Be a proven and effective leader in the areas of responsibility attached to this position. 
* Positive, welcoming attitude and a heart for others.
* Strong listening, interpersonal and people skills
* Ability to recognize, work with and maintain confidential information
* Ability to exercise tact and discretion
* Ability to exercise independent judgment and decision making within the scope of the job
* Ability to solve problems and implement strategies to improve processes with the scope of the job.
* Strong time management and organizational skills
* Strong attention to detail
* Computer proficiency including database management, Microsoft Office Suite, Google Suite
* Availability and ability to learn church-related software (ROCK, WRIKE, RAMP, FMX)
* A multi-tasking team player with high energy, strong interpersonal skills and a positive attitude.

 

Physical & Other Requirements for Position

* Be able to walk a long distance (up to a quarter of a mile); and be able to lift and carry 25-35 lbs. parcels for distances of up to 500 feet. 
* Have the physical conditioning to walk within the Church, to and from the Chapel and various venues within the Church, as well as be on your feet for 30 minutes or more at a time, before and after funeral services
* Able to lift and carry items up to 50 lbs.
* Possess a current unrestricted driver’s license.
* This is a safety sensitive position where the employee holding this position has the responsibility of his/her own safety and the safety of others including minors. 
* Drug free workplace. 

 

Spiritual Gifts

A mature walk with Christ exhibiting the spiritual gifts of administration/organization, service/helps, hospitality and encouragement. 

 

Education and Experience

* Shall possess an undergraduate degree, at a minimum
* Clerical/administrative work or volunteer experience
* Church of no-profit work or volunteer experience preferred
* Administrative assistance experience preferred
* Attends Crossings on a consistent basis to understand culture, mission, and vision preferred